Terms of Service
Last updated: December 15, 2019
TERMS OF SERVICE
These Terms of Service (“Agreement”) between you and Plan Forward, Inc., (“Plan Forward,” “us,” “we,” or “our”) governs your use and access of the Plan Forward platform, a membership- or subscription-based SaaS software product (the “Software”) we developed, own, maintain, enhance, update, and license to you. This Agreement supplements the terms and conditions set forth in any written or oral agreement by us related to your access or use of the Software (the “Arrangement”).
THIS IS A BINDING LEGAL AGREEMENT BETWEEN YOU AND PLAN FORWARD.
1. YOUR PLAN FORWARD ACCOUNT & USAGE RESTRICTIONS
For so long as you are licensed to use or access the Software pursuant to the terms of the Arrangement, you will have a limited, non-exclusive, nontransferable right and license to access and use the Software: (i) for the number of users (“Users”) and number of employees/employee lives (“Lives”), and for the term as set forth in the Arrangement, and (ii) solely pursuant to the terms of this Agreement and the Arrangement. We may terminate or suspend your license to use the Software if you violate this Agreement or the Arrangement, and in no event shall we have any obligation to allow you to access or use the Software under this license unless you are current on your payments to us. Your license fee for the Software is included in your payment pursuant to the Arrangement, except as set forth below. You also agree that you have no right to access, view, or alter any source code or object code. If applicable, you must ensure that anyone with authorized access to the Software will comply with the provisions of this Agreement.
Notwithstanding the preceding, in the event that the Arrangement expires, terminates, or is terminated by any party thereto for whatever reason prior to the expiration of the term, your rights to use the Software will end unless you enter into an agreement with us to continue to use of the Software. In such event, the license fee that we charge to you for the Software for the remainder of the term shall be as agreed between you and us. Further, you also agree that we may terminate your account at any time for your violation of any of the provisions of this Agreement. At the termination of this Agreement for any reason, you shall immediately discontinue use of the Software.
We own and retain all intellectual property rights in the Software and nothing in this Agreement or the Arrangement may be construed to transfer to you any rights in the Software, except the limited license described above. Our Software and the information contained therein is our property and is protected from unauthorized copying and dissemination by United States copyright law, trademark law, international conventions, and other intellectual property laws. Use of the Software does not give you ownership of any intellectual property rights in any of the content, documents, or other materials you access. You may not copy, redistribute, or publish any part of the Software unless we expressly permit you to in this Agreement.
UNAUTHORIZED USE, COPYING, REPRODUCING, STORING, MODIFYING, REPUBLISHING, UPLOADING, DOWNLOADING, POSTING, TRANSMITTING, DISTRIBUTING, DUPLICATING, REMOVING OR ALTERING, OR ANY OTHER MISUSE OF ANY OF THE CONTENT IS STRICTLY PROHIBITED.
You retain and own all rights, title, and interest in and to the data, information, and material you upload or deliver to us for use with the Software or have permission to deliver to us (“Your Content”), as provided in the Arrangement. We reserve the right in our sole discretion to refuse to accept, to remove, or to delete any of Your Content we determine is unlawful, offensive, or otherwise inappropriate. You grant to us a limited, non-exclusive, perpetual, worldwide right and license to use Your Content as required in connection with your use of the Software and also grant us a limited license to Your Content that has been de-identified to research, analyze, and report on (to you, to our other customers, to potential customers, and to other third parties) healthcare issues, and to improve upon and market our Software and healthcare analytics business.
If you request within ninety (90) days prior to the expiration of the Arrangement, we will return Your Content within ninety (90) days after receipt of a one-time data retrieval fee of $X,XXX payable to us.
Your Content and any other personal information you provide to us will be maintained and used by us subject to our privacy statement located for reference at If you are a covered entity under Health Insurance Portability and Accountability Act of 1996 and related regulations (“HIPAA”), upon request, you will sign our standard business associate agreement relating to our use of Your Content. If you are not a covered entity, then you represent and warrant that you are not bound by, or aware of, any legal or contractual restrictions which would prohibit or limit your ability to receive the protected health information (“PHI”), as defined in HIPAA, through the Software; (i) you have full authority from any covered entity and have provided appropriate disclosures to, and received appropriate consents from, or through all covered entities regarding the receipt of PHI; (ii) you have received prior authorization from each covered entity to receive PHI on behalf of its members; and (iii) you have executed a valid business associate agreement with each covered entity or otherwise in compliance with all applicable laws and regulations.
2. WARRANTIES AND LIMITED LIABILITY
We, and our third-party partners related to the Software, warrant that the Software, in its original, unaltered, unmodified, un-customized form, shall conform and operate in all material respects with the specifications and descriptions set forth in the Software’s documentation. We agree that Your Content to which we have access through the Software is proprietary to you and we (i) will not use Your Content for any reason other than as permitted by the license that you have granted to us above and to provide you with use of the Software (ii) will use commercially reasonable means to protect Your Content from improper access by any third party. WE MAKE NO OTHER REPRESENTATIONS OR WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY, NONINFRINGEMENT, AND FITNESS FOR A PARTICULAR PURPOSE. WE, AND OUR THIRD-PARTY PARTNERS RELATED TO THE SOFTWARE, WILL NOT BE LIABLE FOR ANY SPECIAL, INDIRECT, CONSEQUENTIAL, OR INCIDENTAL DAMAGES (INCLUDING DAMAGES FOR LOSS OF PROFITS, BUSINESS INTERRUPTION, LOSS OF INFORMATION AND THE LIKE) ARISING OUT OF OR IN CONNECTION WITH YOUR USE OF THE SOFTWARE, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. WE, AND OUR THIRD-PARTY PARTNERS RELATED TO THE SOFTWARE, WILL NOT BE LIABLE FOR ANY DIRECT DAMAGES OR OTHER AMOUNT IN EXCESS OF THE CUMULATIVE FEES ACTUALLY RECEIVED BY US FROM YOU OR A PARTNER THAT WAS PAID TO US FOR USE OF THE SOFTWARE DURING THE 12 MONTH PERIOD IMMEDIATELY PRECEDING THE EVENT GIVING RISE TO SUCH LIABILITY (I.E., THE FOREGOING SHALL EXCLUDE THE PARTNER’S OTHER REVENUE AND THEIR PROFIT RELATING TO THE SOFTWARE).
The medical information contained in the Software is, at best, general and cannot substitute for the advice of a medical professional. We are not healthcare providers and we do not take any responsibility for the results or consequences of any attempt to use or adopt any of the information presented in our Software. You are using the Software at your own risk. You should not interpret any content included through our Software as an attempt to offer or render a medical opinion or otherwise engage in the practice of medicine. We do not provide medical advice. Do not interpret, or rely on, anything we communicate as medical advice. Although the Software may reference medical topics, we make no warranty that any of the content is accurate, up to date, or error free. Even if a statement we make is accurate, it may not apply to you. Any content in the Software is not intended to be a substitute for professional medical advice, diagnosis, or treatment.
The content of our Software, such as text, graphics, images, information obtained are for informational purposes only. We do not recommend or endorse any specific tests, products, formulary changes, insurance plan modification, procedures, opinions, or other information that may be mentioned on the Software. Reliance on any information provided by us, our employees, or others appearing in our Software is solely at your own risk. We do not take any responsibility for the results or consequences of any attempt to use or adopt any of the information presented in our Software materials.
We will defend, indemnify, and hold you harmless from and against all third-party claims, and accompanying losses, liabilities, costs, or expenses, including reasonable attorneys’ fees (collectively, “Claims”) arising out of, or in connection with, any allegation that the Software infringes or violates any third party’s patent, copyright, trade secret, or other intellectual property rights, except to the extent such allegation arises out of or relates to the use, modification, or combination of the Software in a manner other than as expressly authorized by this Agreement. You must promptly notify us in writing of any indemnifiable Claim. In addition, you must allow us to control the defense or settlement of the Claim, and you must reasonably cooperate in our defense of any such Claim.
In the event the Software becomes, or is in our reasonable discretion likely to become, the subject of any injunction preventing its use as contemplated in this Agreement, or we reasonably determine the Software is likely to infringe or violate any third party’s intellectual property rights, we may, at our option, (i) procure for you the right to continue to use such Software in the manner permitted by this Agreement, or (ii) replace or modify the Software so it is non-infringing while continuing to perform all of the material functions of such Software. This Section 3 states our sole liability and your exclusive remedy for infringement claims with respect to the Software.
You shall maintain the confidentiality of the Software. You shall not disclose, permit to be disclosed, or otherwise resell or transfer, with or without consideration, all or any portion of the Software or any data output from the Software that contains tags or codes obtained from the Software to any third party, except that you may disclose the Software to its consultants or agents for the purpose of assisting or advising yourself. Prior to the release of any Software to your consultant or agent, such person or entity shall execute a nondisclosure agreement, in a form consistent with the language contained herein or other third-party confidentiality agreements, which will prohibit such consultant or agent from using such Software (other than to assist or advise) and from disclosing such information to any third party. Such nondisclosure agreement may provide that our partners are a third-party beneficiary of the rights of here under. You may disclose the Software only to the extent required by law, and in such case only after prompt written notice to us, with a reasonable time allotted to notify our third-party partners, allowing us the opportunity to introduce all objections to the proposed disclosure.
5. YOUR RESPONSIBILITIES
The Software contains PHI and other personal information to which you have represented to us you are authorized to access. As such, you are responsible for securing your personal device and your access to information to prevent unauthorized third persons from accessing any information via the Software. You will be responsible for all activities performed during use of the Software using your access information. You must exit from the Software after each use to ensure no information is available after you end a session. You are also responsible for taking all reasonable steps to ensure no unauthorized person shall have access to your password or account. It is your sole responsibility to (i) control the disclosure and use of your username and password; (ii) authorize, monitor, and control access to and use of your account and password; and (iii) promptly inform us of any need to deactivate a password. You agree not to provide your username in a manner that allows for any use of data mining, robots, or similar data gathering and extraction tools or any downloading or copying of account information for the benefit of another party. We will not be liable for any losses or damages arising from your failure to comply with this Section 5 or the Agreement.
Further, you will not falsely state or otherwise misrepresent your identity or affiliation with another person or entity to obtain access to the Software or to access another person’s information. Except where expressly authorized by law, e.g., in the case where you are an authorized personal representative for another person, you will not use another person’s access information to access the Software. Violation of this provision may subject you to civil and/or criminal penalties.
As part of your access to the Software, you may be asked to provide certain information, including your name, email address, and a password. You agree that the information you provide is true, complete, current, and accurate and that you will maintain and update this personal information as necessary. If you believe that your access information has been compromised or become aware of any other security incident involving the Software or your account, you agree to immediately notify us.
6. AMENDMENTS TO AGREEMENT
We reserve the right, at our sole discretion, to change, modify, add, or remove portions of this Agreement at any time with or without specific notice to you other than through posting such modified Agreement on our website, through our Software, or both. This Agreement will include the most recent date of revision and will be effective immediately upon posting unless otherwise specified. In the event of a material change to this Agreement, we will attempt to notify you directly through a message sent to the email address you provided upon registration or using a notification in or through the Software. You hereby acknowledge and agree that you will review this Agreement periodically for any changes and review the date of last revision at the beginning of this Agreement. If you are dissatisfied with the Software, then you agree that your sole and exclusive remedy is to discontinue any use of the Software.
This Agreement, together with the Arrangement, represents the complete and exclusive statement of the agreement with respect to your use of the Software and supersedes any proposal, prior agreement, or license, oral or written, and any other communications relating to the Software; provided, however, that to the extent that there is a conflict between the terms of this Agreement and the Arrangement, this Agreement shall govern and control with respect to the Software.
We are an intended third-party beneficiary of the provisions and covenants you are making with respect to the Software under the Arrangement. This Agreement, however, does not grant any rights or remedies to any third party, and no other third party is a third-party beneficiary of this Agreement or the Arrangement.
If you are accessing or using the Software on behalf of an entity, you represent and warrant that you have the authority to bind that entity to the Agreement and by accepting this Agreement, you are doing so on behalf of that entity (and all references to “you” in the Agreement refer to that entity).
We operate and control the Software from our offices in the United States. We make no claims that the Software or its contents is appropriate or may be downloaded outside of the United States. Access to the Software may not be legal by certain persons or in certain countries. You may not access the Software from outside the United States, if you do it is at your own risk and are responsible for compliance with the laws of your jurisdiction.
If any provision of the Agreement is found to be invalid or unenforceable, the remainder of the Agreement shall remain in full force and effect, and it shall be enforced to the fullest extent permitted by law. No waiver or failure to assert any provision of the Agreement shall be valid unless in writing and signed by an officer of us. We may assign its rights and duties under the Agreement to any party, at any time, without notice. We reserve all rights not expressly granted in this Agreement.
As part of your use of the Software, you may receive notifications, alerts, emails, and other electronic communications from us or sent on behalf by a third-party service. We may need to provide you with certain communications, such as service announcements and administrative messages; you agree to the receipt of these communications. Any notices, agreements, disclosures, or other communications we send to you electronically will satisfy any legal communication requirements, including that the communication be in writing.
This Agreement is governed by the laws of the State of Indiana (excluding its choice of law provisions). You consent to the exercise of exclusive jurisdiction by the state or federal courts in the State of Indiana. You further agree and expressly consent to the exercise of personal jurisdiction in the courts of the State of Indiana in connection with any such dispute including any claim involving us or our affiliates, subsidiaries, employees, contractors, officers, directors, telecommunication providers, and content providers. You waive any objection as to inconvenient forum.
In the event a provision under this Agreement is determined to violate any law or is unenforceable, the remainder of the Agreement will remain in full force and effect.